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Privacy Policy

Synetix Systems, LLC · Last Updated: October 8, 2026

Synetix Systems, LLC (“Synetix Systems,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, ask about our services, become a client, or communicate with us.

This policy covers our business as a whole. Text messaging has its own policy with the disclosures that mobile carriers require. Read the SMS Privacy Policy for how we handle mobile numbers, opt-in consent, and message data.

Our Google Ads management app, WiseAds, uses Google APIs. Section 4 explains exactly which Google user data it accesses, and how we use, store, share, and delete that data.

By using our website or our services, you agree to this Privacy Policy.

1. Who We Are

Synetix Systems is a California company. We build websites, run Google Ads, and provide lead CRMs for real estate brokerages and other businesses. We are the controller of the personal information described in this policy, except where we process client data on a client’s behalf. Section 11 explains that case.

2. Information We Collect

A. Information You Give Us

You give us information directly when you:

  • Fill out a contact form on our website
  • Ask for a quote, an estimate, or a consultation
  • Sign a proposal or a service agreement
  • Call, email, or otherwise communicate with us
  • Pay an invoice or set up recurring payments
  • Send us files, business information, or project materials

This information can include:

  • Name
  • Business name and job title
  • Email address
  • Phone number
  • Mailing or business address
  • Billing information
  • Project details and requirements
  • Your messages to us and our replies
  • Any other information you choose to send us

B. Information We Collect Automatically

Our website and hosting systems collect technical information when you visit:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages you visit and how long you stay
  • Referring URL and search terms
  • Date and time of access
  • Cookies and similar technologies

C. Information From Other Sources

We can receive information about you from public business directories, referral partners, search and advertising platforms, and the systems a client asks us to work in. We combine this information with what you give us directly.

3. How We Use Information

We use personal information to:

  • Answer your questions and reply to your requests
  • Prepare quotes, proposals, invoices, and service agreements
  • Deliver our automation, integration, software, and support services
  • Communicate with you about projects, support, billing, and service changes
  • Process payments and keep financial records
  • Improve our website, our services, and our client experience
  • Measure which marketing and search channels bring us business
  • Keep our systems secure and prevent fraud and abuse
  • Meet our legal, tax, and accounting obligations
  • Enforce our agreements and this policy

We do not use your information for automated decisions that produce legal effects about you.

4. Google User Data (WiseAds)

WiseAds is our Google Ads management service. It uses the Google Ads API. This section applies to all data we get from Google APIs. Google calls this “Google user data.”

A. Data We Access

A client connects WiseAds in one of two ways. The client links their Google Ads account to our Google Ads manager account, or the client signs in with Google and grants the Google Ads permission (the https://www.googleapis.com/auth/adwords scope). We ask for no other Google permission. We do not access Gmail, Google Drive, contacts, calendar, or any other Google product.

Through the Google Ads API, we access this data for the client’s Google Ads accounts:

  • Account details, such as the account name, customer ID, currency, and time zone
  • Campaigns, ad groups, ads, keywords, and their settings
  • Budgets, bids, and bid strategies
  • Performance reports, such as impressions, clicks, cost, and conversions
  • Search terms that triggered the ads
  • Conversion actions and conversion data
  • Local Services Ads leads and lead details

B. How We Use It

We use Google user data only to provide WiseAds to the client who connected the account:

  • To make spend and lead reports for the client
  • To find wasted spend, such as junk clicks and search terms that do not match the client’s pages
  • To upload conversions from the client’s website, so that Google bids on leads that became clients
  • To add negative keywords and IP exclusions
  • To change budgets and bid settings, only inside the limits the client approves in writing

When a visitor sends a form or makes a booking on a client’s website, we send that lead to the client’s Google Ads account as a conversion. If the client turns on enhanced conversions, we send the email address and phone number to Google in hashed form.

We do not use Google user data for advertising to anyone, to build profiles of people, to train general AI or machine learning models, or for any purpose that is not part of the service the client asked for.

C. How We Store and Protect It

We store Google user data on servers in the United States. We encrypt OAuth tokens and data at rest and in transit. Only the staff who manage a client’s account can access that client’s data. We never ask for or store a client’s Google password.

D. How We Share It

We do not sell Google user data. We do not share it with third parties, except in these cases:

  • With the client who owns the account, in reports and in their dashboard
  • With our hosting and infrastructure providers, only to run the service, under confidentiality obligations
  • When the law requires it, as Section 5.B describes

E. Retention and Deletion

We keep Google user data while the client’s account stays connected to WiseAds. After the client disconnects, we delete their Google user data and OAuth tokens within 30 days. We keep invoices and other financial records as the law requires. A client can ask us to delete their data at any time. Send the request to info@synetix-systems.com.

F. How to Revoke Access

  • To remove a Google sign-in permission, go to your Google Account at myaccount.google.com/permissions and remove WiseAds.
  • To remove a manager account link, open Google Ads, go to Admin, then Access and security, then Managers, and end the link with Synetix Systems.
  • You can also contact us, and we will disconnect the account for you.

G. Limited Use

WiseAds’ use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

5. How We Share Information

We do not sell your personal information. We share it only in the cases below.

A. Service Providers

We use vendors to run our business. These vendors can process personal information on our behalf:

  • Website hosting and content delivery providers
  • Email, calendar, and document providers
  • CRM and helpdesk providers
  • Payment processors and accounting software
  • Cloud storage and backup providers
  • Analytics and advertising measurement providers
  • Automation and integration platforms
  • Lawyers, accountants, and other professional advisors

Each provider can use the information only to provide services to us.

B. Legal and Safety Reasons

We disclose information when we believe in good faith that disclosure is necessary to:

  • Comply with a law, a subpoena, or other legal process
  • Enforce our agreements and policies
  • Protect the rights, property, or safety of Synetix Systems
  • Protect the rights, property, or safety of our clients or the public
  • Detect, prevent, or respond to fraud, abuse, or a security incident

C. With Your Direction

We share information with third parties when you ask us to. An example is a software vendor, a hosting provider, or a partner we connect to your systems as part of a project.

D. Business Transfers

If Synetix Systems takes part in a merger, an acquisition, a sale of assets, a financing, or a similar transaction, personal information can transfer as part of that transaction.

6. Cookies and Analytics

Our website uses cookies and similar technologies to:

  • Keep the site working and remember your preferences
  • Understand which pages people read
  • Measure website performance
  • See which marketing and search sources send us traffic
  • Maintain security

You can block or delete cookies in your browser settings. Some parts of the site can stop working correctly if you block cookies. We do not respond to browser Do Not Track signals, because there is no common standard for them.

7. Payments

Third-party payment processors handle payments made to us. We do not store full card numbers on our own systems. Each processor handles payment data under its own privacy and security policy.

8. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. Examples include access controls, encryption in transit, and limits on who inside our business can read client data.

No method of transmission or storage is completely secure. We cannot guarantee absolute security. You are responsible for protecting your own passwords, credentials, and access to your systems.

9. Data Retention

We keep personal information for as long as we need it to:

  • Provide services and complete projects
  • Support and maintain work we delivered
  • Keep accurate business, tax, and accounting records
  • Resolve disputes and enforce agreements
  • Meet legal obligations

We delete, anonymize, or archive information when we no longer need it. Client project data follows the retention terms in the applicable service agreement.

10. Your Privacy Choices

Depending on where you live, you can have the right to:

  • Ask what personal information we hold about you
  • Ask for a copy of that information
  • Ask us to correct information that is wrong
  • Ask us to delete information
  • Opt out of marketing email and text messages
  • Limit certain uses of information where the law allows it
  • Get equal service and price when you use these rights

To make a request, contact us:

We verify your identity before we act on a request. We answer within the time the law requires. An authorized agent can make a request for you with written proof of authority.

Unsubscribe from marketing email with the link in the email, or contact us. We still send messages about active projects, support, billing, and security. Reply STOP to any text message to stop text messages.

11. Client Data and Systems We Access

Our work often needs access to a client’s business systems. Examples are CRM records, customer lists, call logs, email accounts, websites, and automation platforms. That data can contain personal information about the client’s own customers and staff.

We process that data only as the client directs, and only as needed to deliver the agreed services, fix problems, build integrations, provide support, or comply with law. The client stays responsible for that data and for its own privacy notices. The client is also responsible for having the legal right to give us access to any system, data set, or credential.

We return or delete client data at the end of an engagement when the client asks us to, subject to our record-keeping and legal duties.

12. Artificial Intelligence and Automation

Some of our services use artificial intelligence tools, automation platforms, and third-party APIs. When we use these tools, information can pass through third-party systems to do the requested work.

We choose tools and configurations with care. You are responsible for reviewing AI-assisted output, automations, and workflows before you rely on them for production or business-critical decisions.

13. Third-Party Websites and Tools

Our website and our services link to third-party websites, platforms, and tools. We do not control those third parties. We are not responsible for their content, security, or privacy practices. Their own terms and privacy policies govern your use of them.

14. Children’s Privacy

Our website and services are for businesses and for people who are at least 18 years old. We do not knowingly collect personal information from children under 13. Contact us if you believe a child gave us personal information. We will delete it.

15. California Privacy Notice

California residents have additional rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

In the last 12 months we collected these categories of personal information:

  • Identifiers, such as name, email address, phone number, postal address, and IP address
  • Customer records, such as billing information and signed agreements
  • Commercial information, such as services you asked about or bought
  • Internet activity, such as pages you visited on our website
  • Professional or employment information, such as your company and job title
  • Audio and electronic information, such as your messages to us
  • Inferences we draw about which services fit your business

Sections 2, 3, 4, and 5 describe where this information comes from, why we use it, and who we disclose it to. We keep each category for the periods in Sections 4 and 9.

We do not sell personal information. We do not share personal information for cross-context behavioral advertising. We do not collect sensitive personal information for the purpose of inferring characteristics about you. We have not sold or shared the personal information of minors under 16.

To use your California rights, contact us at info@synetix-systems.com or 530.748.6702. We will not discriminate against you for using them.

16. Where We Operate

We operate in the United States. We store and process information in the United States. Do not send us personal information if you do not want it processed in the United States.

17. Changes to This Policy

We update this Privacy Policy from time to time. We post the new version on this page with a new “Last Updated” date. Your continued use of our website or services after we post a change means you accept the updated policy.

18. Contact Us

Contact us with any question about this policy or about our privacy practices: